Registration notes for postal applications

  1. Copyright registration fees

    The current charges for postal applications are £52.50 for 5 years or £82.50 for 10 years per work.

    Media types that involve additional processing will also incur an additional fee to cover the extra time involved in processing these types of works. Please see our registration format pages for details on accepted media types and fees.

  2. Accepted media formats

    Blu-ray (BD) disc
    USB Flash drive
    Paper - incuding photographs, transparencies and prints.

    Please see the postal registration format information page for conditions and guidance on all media types accepted for registration.

  3. Charges and limits

    The standard charges include submissions of CD, DVD or BD discs, or USB Flash stick containing up to 4GB (4096MB) of data, or paper documents, photos or fabric samples up to 20 pages A4/Letter/Foolscap size

    1. Paper documents over 20 pages:
      A £5 GBP processing fee will apply for each 100 pages (or part thereof) over 20 pages.
      i.e. for 21-120 pages add £5, for 121-220 pages add £10, for 221-320 pages add £15, etc.

    2. Documents over A4/Letter size:
      A £5 GBP processing fee is added to cover the additional processing requirements of larger formats.

    3. Data over 4GB on CD/DVD/Blu-ray disc/USB drive:
      Where the total electronic data in a submission exceeds 4GB, a £10 GBP processing fee will apply for each 4GB (or part thereof) over 4GB.
      i.e. for 4-8GB add £10, for 8-12GB add £20, etc.

      The preferred formats for postal submissions are CD or DVD.

  4. Notes, exceptions and allowances
    • Registering a collection of works under one title

      Please note: As copyright exists under the name of the author, company or commissioner of the work, work by different authors, organisations or collaborations need be registered separately.

      • You may register several parts on one compact disc, for example; a web site and artwork, or sound recordings, lyrics and midi files. In such a case, the works will be registered as one item, with one title; this does not affect the copyright of the work in any way, but please ensure this is suitable for your needs.
      • In the case of printed documents, transparencies, fabric samples or prints, you may also register a collection of small publications as one work, with one title, if this is suitable up to a limit of; 20 A4/Letter size pages.
    • Allowance for supporting works
      • As work size can vary enormously, the following allowances apply: Extra charges are waived for clients who submit 2 CD’s as a double album, or include a second CD containing information proving work development, e.g. lyrics, rough versions, supplementary files etc. Both the items must pertain to the same work.
    • There are also specific notes for US citizens.
  5. Privacy statement

    Copyright Witness maintain a strict privacy policy. Any information submitted will only be used in the function of providing, maintaining and monitoring the service. All client details and registered work details will be considered confidential and will not be disclosed to any third party without prior consent. Details of our privacy and security policies..

Application form

For postal applications, you will need to complete the application form F-01, which must be sent along with a full copy of your work and payment.

The form can either be completed online, or downloaded as a PDF file for later printing:

Complete the application form online.

 Download application form F-01 in a PDF format to complete by hand.